ICNAP VI 2014 Business Meeting Minutes


Minutes of Annual Business Meeting

Sunday, May 25, 2014

St. Louis University



1.     Fred Wertz, president, called meeting to order at approximately 10:35 am.

2.     Upon motion duly made and seconded, the minutes of the May 2013 business meeting were unanimously approved.

3.     Members were invited to share feedback about the conference. The following points were made:

·      Members thanked Michael Barber for his role as host, and commented on excellent food, reasonable registration fees, and other aspects of successful experience. Conference cited as a model for future conferences.

·      Jackie Martinez was commended for her work as program chair. The following suggestions about program were made:  introduce diverse options for sessions including a workshop or “works-in-progress” format that would allow more time for discussion (i.e., one-page proposals invited; topic selected in advance), and poster session that would be viewed as unique opportunity to present scholarship; fourth day (Thursday - half-day) will be added; delineate order of papers in final program; and list email addresses in back of program; continue to hold on Memorial Day weekend.

4.     Officer and committee reports were presented:

·      President’s Report: Fred Wertz presented his closing report as president, commenting on the remarkable progress that had been made in ICNAP in promoting and striving for diverse representation in scholarship, as well as gender, age and ethnicity. It was agreed that the minutes should reflect the Executive Committee and Members’ recognition of Fred Wertz’s leadership as president at the keynote lecture on Saturday evening, May 24th, 2014.

·      Program Chair Report: Jackie Martinez gave the program report on behalf of the program committee (program chair, president, editorial chair and local organizer), highlighting the number of submissions and the broad interdisciplinary representation at the conference. All paper submissions were accepted after a rigorous review process by the full Executive Committee, whose members served as abstract reviewers. Papers were grouped thematically. Consensus was reached on the following: the 2015 Call for Papers will include a call for chairs; abstracts will be evaluated based upon the clarity of their phenomenological content; new members will be identified by badges; and Executive Committee will continue to work on recruitment.

·      Treasurer Report: Michael Barber reported that the current cash balance was $10, 738.33; conference costs are approximately $9,500; projected balance after revenues collected at conference is estimated at $4,000 to $5,000.

·      Editorial Committee Report: Fred Wertz asked Michael Barber to give the report for the Editorial Committee (current committee members Fred Wertz, Michael Barber and Mary Beth Morrissey, who is also current chair; full Executive Committee will serve on editorial committee from hereon in.). Michael reported on discussions had with members of committee and the editorial board members for the Schutzian journal, which is separate from the Schutz Circle.  Tentative agreement was reached about moving forward with a collaboration between the two entities for a shared journal, subject to the respective approval processes of each entity.  The Schutzian journal’s existing infrastructure and publisher would be utilized; subscriptions would be increased through revenues raised from ICNAP and Schutz Circle members who, after the first year, would pay a small fee for an annual journal (in approximate amount of $15 per member). For the first year, ICNAP would pay for journal costs within a projected range of $1000 to $2000, as per policy set and approved by the Editorial and Executive Committees.

The suggested name of the journal is “Multidisciplinary Phenomenology”; each co-sponsoring organization would be acknowledged.  The ICNAP Executive Committee was authorized to pursue these discussions and negotiations on behalf of ICNAP, with the goal of possibly producing a journal from the 2014 ICNAP conference proceedings in spring 2015 after consummation of all appropriate steps. Such steps would include preliminary discussions about access issues to assure that no decisions are made that would detrimentally affect access to published journal articles as per policy set and approved by the Editorial and Executive Committees, as well as inviting and reviewing papers. SHPS members would also be invited to submit contributions to the journal.

·      Nominating Committee Report: Executive Committee was appointed to serve as this year’s Nominating Committee. The following slate was nominated:

Jackie Martinez, president

Michael Barber, president-elect/program chair

George Heffernan and Luann Fortune, Office of Treasurer


Upon motion duly made and seconded, Jackie Martinez was elected to a 2-year term as president and Michael Barber to a 2- year term as president-elect/program chair by unanimous vote of the Members; Luann Fortune was elected to a 3-year term as Treasurer by majority vote of the Members.

·      Secretary’s Report: Mary Beth Morrissey reviewed the proposed bylaws changes as follows: president-elect will also serve as program chair; Executive Committee will convene before the annual conference; a Nominating  Committee will be a standing committee of the Executive Board (3 members-at-large to serve on committee with president serving ex officio). Upon motion duly made and seconded, the proposed bylaws changes were unanimously approved following notice pursuant to the bylaws.

Discussion ensued on options for ICNAP to investigate concerning incorporation or in the alternate, entering into a fiscal sponsorship with another organization. The advantages and disadvantages of each option were considered. One example mentioned at the meeting was the possibility of purchasing certain management and filing services through the Philosopher’s Index. The Executive Committee was authorized to pursue these explorations further.


5.   There was follow-up discussion concerning a logo for ICNAP.  Upon recommendation of Members, a committee was appointed to undertake this project. Richard Lanigan will serve as chair of committee.

  1. The meeting adjourned at approximately 12:30 pm.


Respectfully submitted,


Mary Beth Morrisse

© ICNAP 2015